How do Notion AI meeting notes work?
Notion AI Meeting Notes listens through your own device, transcribes the meeting, and writes a summary with key points and action items into a Notion page. Notion's pricing page describes it as needing no bot, and the AI Meeting Notes help page describes capture from your computer's system audio and microphone, or your phone's microphone, so what it hears depends on where you run it. Everything below was read on Notion's own pages on 5 November 2026.
| Where you run it | What it captures | Best for |
|---|---|---|
| Notion desktop app (Mac or Windows) | System audio and your microphone, so both sides of a video call | Zoom, Google Meet and Microsoft Teams calls |
| Browser | Microphone only. With headphones on, audio from the conferencing tool isn't captured | In-person meetings |
| Notion mobile app | Only what the phone's microphone picks up, not audio playing from the phone itself | In-person meetings, or a call playing out loud from another device |
| Virtual desktop (VDI) | Only your microphone, unless Notion's plugin is installed on the local machine | Company-managed desktops, after IT installs the plugin |
The desktop app needs version 4.7.0 or higher, macOS 13 or later on a Mac, and the latest version of Windows. Notion also asks for system audio and screen recording permissions, which it says lets it transcribe other participants while you wear headphones.
Which Notion plans include AI Meeting Notes, and what does it cost?
AI Meeting Notes is included on the Business and Enterprise plans. The help page also lists eligible mobile subscriptions where Notion AI is included. Free and Plus get a limited trial.
| Plan | Price per member a month | AI Meeting Notes |
|---|---|---|
| Free | $0 | Limited trial |
| Plus | $10 billed yearly, $12 billed monthly | Limited trial |
| Business | $20 billed yearly, $24 billed monthly | Included |
| Enterprise | Custom pricing | Included, plus automatic transcript deletion and zero data retention with LLM providers |
On the pricing page, Pay yearly shows $10 and $20 per seat a month with a note to save up to 20% with yearly billing, and Pay monthly shows $12 and $24 (checked 5 Nov 2026). The page doesn't say how long or how large the Free and Plus trial is.
The billing basis matters more than the headline price. Notion charges a fee per member, and at each renewal bills the plan price multiplied by the number of members in the workspace. Guests are free. So you can't buy Business for only the two people who run sales calls.
There is also a daily usage limit of 10 hours per user. If you sign up by mistake, the pricing page offers a full refund if you downgrade within three days on monthly billing or 30 days on annual billing.
How do you start AI Meeting Notes in Notion?
In the desktop app, type /meet on any page, or open the Meeting notes tab in the sidebar, then select Start transcribing once the meeting begins. These steps are for the desktop app on Mac or Windows and follow the help page as of 5 November 2026.
Create the note
Type /meet anywhere on a page to embed the notes there, or use the Meeting notes tab in your sidebar or the compose button to make a page of its own. The desktop app also sends a notification to start AI Meeting Notes when you join a video call, and you can start from the Upcoming events tile in Home.
Add your agenda first
Write agenda items or context under Notes before the meeting. Notion AI takes these into account when it writes the summary.
Get consent, then start
Select Start transcribing once the meeting has started. The help page says that by doing this you confirm everyone in the meeting has consented to recording and transcription.
Stop and get the summary
Select Stop and the summary generates automatically. It needs at least one minute of recorded audio. On a meeting platform, Notion can detect that you left the call and stop on its own. To carry on, use the slider icon at the top of the block, then Resume transcription.
From your calendar. Connect Notion Calendar from the Meetings item in the sidebar (Connect your calendar), from the settings icon on a meeting notes block (Connect Calendar), or inside Notion Calendar under Settings, Notion workspaces. From 15 minutes before a meeting you may see Join and transcribe on the event, depending on your settings. The Notion Calendar help page says this connection is made per user: a workspace admin can't turn it on for everyone.
From a recording. Open the settings icon on a meeting notes block, choose Upload audio and pick an AAC, M4A, MP3 or WAV file. If /meet doesn't appear at all, the help page says AI Meeting Notes may be off for your workspace; a workspace owner turns it on under Settings, Meeting notes.
What does it transcribe and summarise, and in which languages?
It produces a transcript that starts a new line when the speaker changes, and a summary with citations: hover over one to see the transcript snippet it came from, or click to jump to that line.
- Speaker names. On desktop, labels work best in virtual one-to-one meetings, and the other person can be named if the note is linked to a calendar event. Labels may be unreliable in group meetings, with a shared microphone, or in the browser and mobile app.
- Google Meet groups. The Notion Meetings Add-on for Chrome 127 or later on a computer labels speakers, including in group calls. Only the person transcribing needs it.
- Zoom groups. Zoom speaker names need the Notion desktop app and the Zoom desktop app on a Mac. Turn them on under Settings, Meeting notes, Preferences, then allow Notion in the Mac's Accessibility settings. They don't work on Windows, in a browser or on a phone.
- Summary format. Under Instructions at the bottom of the block, change Auto to a format such as a sales call, standup or team meeting, or add custom instructions. Changes apply to new recordings; use Retry summary to redo an existing one.
- Skills. Built-in ones include Catch me up and Suggest questions during a meeting, and Create follow-up tasks after it. Skills on meeting notes run on web and desktop, not mobile.
Languages: English, Chinese, Spanish, French, German, Japanese, Korean, Portuguese, Russian, Thai, Vietnamese, Danish, Finnish, Norwegian, Dutch and Swedish. Speaker labelling is English only, and the feature doesn't work offline.
For a sales call, pick the sales call format and write your discovery questions under Notes before you join, so the summary is built around them. Then turn the summary into owners and dates with our guide to meeting notes that become action items.
Does Notion AI Meeting Notes notify other people?
Not automatically in every setup. Once you select the block, Notion reminds you to disclose that you are using it and get consent from everyone before you go on, and the help page gives three ways to do it:
- Text: copy an editable consent message from the slider menu (hover over Consent) and paste it into the meeting chat.
- Voice: click the speaker icon at the bottom of the block before you start, and Notion plays a consent message. It plays through your computer speakers, not your conferencing microphone, so the help page says to unmute speakers and disconnect headphones.
- Say it yourself: ask out loud whether everyone is fine with you recording and transcribing.
Settings can make notice automatic. You can choose Automatically play audio for yourself in the block, and a workspace owner can turn on Enforce consent for all workspace members under Settings, Meeting notes, which plays the audio message at the start of each transcription. An Enterprise organisation owner can require it in every workspace. And in Google Meet with the add-on, Notion posts and pins a chat message when you start transcribing and shows a recording indicator over your camera if it's on; the chat message setting, Automated chat message in video calls, is on by default for every member. Notion's Zoom speaker-labels page also points to that setting but doesn't say what it posts in a Zoom call (checked 5 Nov 2026).
The join-a-call pop-up works differently. The desktop app watches for a process that is using your microphone, such as Zoom, and the help page says Notion doesn't listen to the audio to do this. Turn it off under Settings, Notifications, Desktop meeting detection notifications.
Notion's own legal note says it isn't legal advice and recommends following the strictest consent laws: get consent from all participants, and if someone joins after transcription starts, stop and ask them too. This post isn't legal advice either. Our AI note taker comparison sets out how other tools handle notice and the US consent laws.
How long does Notion keep meeting audio, and does it train AI on it?
Notion says it doesn't use your data to train models by default, and for live meetings it keeps audio only briefly. The Notion AI security and privacy page says neither Notion nor its AI providers use customer data to train any models by default, and the pricing page FAQ says Notion AI won't train on your data unless you opt in.
| Data | What Notion's pages say (5 Nov 2026) |
|---|---|
| Live audio, desktop and browser | Sent to sub-processors for real-time transcription; they don't store audio. The local copy is deleted after processing or within 24 hours, whichever comes first. If processing fails, uploaded audio is kept up to 3 days to retry |
| Live audio, mobile | Uploaded to Notion's servers and deleted immediately after processing; the local copy is deleted within 1 day. On failure, up to 3 days on the server and 1 week on the phone |
| Files you upload | Stored on Notion's servers until you delete them from the block or delete the page |
| Saved audio you can replay | Off by default. If a workspace owner turns on Store audio locally, the 10 most recent recordings stay on the recorder's device, and only the recorder can download them |
| Transcripts | Deleted when you choose Delete transcript or delete its page (the page then follows your workspace's retention settings). Enterprise owners can set automatic transcript deletion; summaries and notes remain |
| AI provider retention | Free, Plus and Business: 30 days or fewer. Enterprise: most models have zero data retention |
The help page names the sub-processors for meeting notes as OpenAI, Anthropic, Fireworks, Baseten Labs, X.AI and AssemblyAI. The 30-day retention line comes from the general Notion AI page, while the meeting notes page says sub-processors don't store audio. If that difference matters for your clients, ask Notion which applies to transcripts. A workspace owner can switch the feature off under Settings, Meeting notes, Enable Meeting notes for workspace.
Is Notion AI Meeting Notes a good fit for a small B2B team?
It fits best when your team already pays for Notion Business and does most calls one-to-one on a desktop. These are the facts that decide it:
| Your situation | Deciding fact | Likely fit |
|---|---|---|
| Already on Business or Enterprise | Included in the per-member price | Good: try it this week |
| On Free or Plus, few people record calls | Upgrade is billed for every member | Work out the per-recorder cost first, as in the example above |
| Group calls on Google Meet | Add-on gives speaker labels and a pinned chat notice | Good, in Chrome on a computer |
| Group calls on Zoom from Windows | Zoom speaker names need a Mac | Weaker: speaker labels may be unreliable |
| Calls in a language outside the 16 | Not on the supported list | Poor |
| Follow-ups must live in a CRM | The help page describes filing notes in a Notion meetings database and doesn't mention a CRM sync | Check before you commit |
If your notes need to drive sales follow-ups, Siela's meeting notes record on your own device in the desktop app and pull out decisions, owners and follow-ups. Whichever tool you use, send the recap the same day; our guide to following up in the first 24 hours after a sales call covers what to send. For a tool that works differently, see how Read AI takes notes in Zoom and Teams.
Frequently asked questions
Is there a free plan for Notion AI meeting notes?
Not a full one. Notion's pricing page lists meeting notes as a limited trial on the Free and Plus plans, without saying how long it lasts. Regular use needs Business, at $20 per member a month billed yearly or $24 monthly, or Enterprise. The help page also mentions eligible mobile subscriptions that include Notion AI.
Does Notion AI meeting notes notify others?
Only in some setups: the help pages describe an automatic chat notice in Google Meet with Notion's add-on. By default Notion reminds you to get consent and offers a chat message, a spoken audio message or a simple verbal ask. Workspace owners can force the audio message for everyone, and in Google Meet the Notion add-on posts and pins a notice in the chat.
Is there an AI that can take meeting notes?
Yes, several, and Notion's is one of them: it works from your own device's audio, and its pricing page says no bot is needed. When you compare it with other AI note takers, the practical differences are price basis, which platforms they support, how other people are told, and how long audio and transcripts are kept.
Does Notion AI Meeting Notes work with Zoom, Google Meet and Teams?
Yes, through the desktop app, which captures system audio and your microphone, so it hears both sides of a call on any of them. Google Meet in Chrome has an extra add-on for speaker labels and a chat notice, and Zoom speaker names work on a Mac only.
Can you replay the audio from Notion AI Meeting Notes?
For live recordings, only if a workspace owner turns on local audio storage, which is off by default on all plans. When it is on, the ten most recent recordings are kept on the recorder's own device, and only that person can download them. Otherwise you keep the transcript and summary, not the audio. A file you upload yourself stays on Notion's servers until you delete it.
Sources
- Notion Help: Take AI Meeting Notes in Notion (checked 5 Nov 2026)
- Notion pricing (checked 5 Nov 2026)
- Notion Help: Notion AI security and privacy practices (checked 5 Nov 2026)
- Notion Help: Install the Notion Meetings Add-on (checked 5 Nov 2026)
- Notion Help: Get speaker labels in Zoom calls (checked 5 Nov 2026)
- Notion Help: Use Notion Calendar with Notion (checked 5 Nov 2026)